7 Reasons: Why Choose Automated System over Manual Data Entry

!Automated system and Manual Data entry both play a vital role to ensure efficient bookkeeping. However, Manual Data Entry of invoices and receipts can be a tiresome, time-consuming and boring task at many offices. Especially! when handling large data such as questionnaires, insurance forms, bank cheques, and invoices. These pieces of information once stored must be updated time to time in response to incoming forms and data. If your company is relying on manual data entry instead of automated system then the wise suggestion would be to switch immediately to a smarter choice. In this data-driven era opt for smarter choice, choose Automated system over manual data entry to Improve your business procedures.

In a survey,  1045 IT professionals worldwide shared their plan to take up projects on data security and automation. Although automated solutions has taken hold on every business process, manual-data entry is still found to be in practice in many offices.

Although It is not mandatory, surely manual data entry can work fine but it would not be the best bet. A simple example to understand this is: if your employees use horses for transportation instead of cars, bikes or other means of modern transportation.. surely they would be able to move from point A to B but they would not be able to get on the highway. Most importantly! do not expect any wins in any races. Similar situation arises when using non-digital services. Manual data entry is not only slower but also very limited as compared to the present day competition.

Here are 7 reasons why you should choose Automated system over Manual Data Entry.

 1. Time is Money – Every   Minute Counts:

Manual data entry means that the same information has to be repeatedly passed into different systems. This is a tedious task, even if you hire a specialist for it. Go for a first-rate software which can do this job for you within minutes instead of spending hours shambling heaps of papers. 

In addition to this, another time-consuming part of manual data entry is the rechecking the data for accuracy. On the other hand, if you choose a reliable automated system, it will reduce the risk of making an error to almost zero per cent. That will eventually save you plenty of time which can be used to increase the productivity of your business and to deliver the best customer service.

2. Mistakes and Manual  Data  Entry Errors:

There is a great chance of making a typo while duplicating data on various systems. It can result in wrong data transfer. Manual data entry is a prolonged and burdensome process, therefore its more likely to cause several errors. No one is perfect, even the most careful humans are susceptible to making mistakes.

An automated system with proper data processes can increase give the confidence that a job will be well done, eventually strengthening the business. Automated and uninterrupted workflow with proper checks can significantly decrease errors and save a lot of money and time.

3. Employee Satisfaction Leading to Enhanced Capabilities:

Whoever is subjected to the laborious task of manual data entry has complained of mental fatigue and exhaustion. This caused them to lose focus and affected their performance poorly.

On the other hand, choosing automated data capture can give some relief to the employees. A competent software can free up their minds which can be engaged in other useful tasks. It provides room for the employees to apply visionary approaches. They make positive and smarter decisions efficiently and accurately.

4. Resolve Issues with Automated system:

Data is critical, it can solve certain problems. However, if it is not automated then data analysis would become almost impossible, There will be no way to analyze and determine the root cause of the messed-up situation. While if the data is properly automated then it can be used to find out the source of the problem. Prompt gathering and scrutinizing can improve the strategy to solve the issues.

7. Stay Competitive:

It has become necessary to adopt automated system and digital solution to combat modern-challenges. This will not only improve the efficiency and productivity of your business, but also save plenty of cost and time. On the contrary, if your company fails to keep up with the present-day industry needs by choosing manual data entry, that will put you at a disadvantage.

Conclusion

Final word to culminate the argument is that the use of technology and automated solutions can save your company’s time, reduce cost and mitigate errors.

The extra time and resources saved due to automated data entry can then be used to focus on high-potential projects. Also, it can enable you to provide more time and support to your clients.

In short, automating data is the best way to handle bundles of invoices and receipts. If you are concerned with the use of technology because of the security of the data, it’s important to choose a reputable company. Here is a detailed comparison of products and their reviews which will help you to select the best Data Entry Software for your business.

Centrosome Bookkeeping services is a bookkeeping firm that offers automated data entry for your business. We are based in Ottawa, Canada and help small businesses with bookkeeping

To learn more about the services we offer at Centrosome Inc. Please click here or read what our clients are saying about us, here. If you have any questions about how we can help you, contact us.